How to Download Q&A Report from Teams Meeting
Microsoft Teams is a powerful tool for collaboration and communication, especially for large and structured meetings. One of the features that can enhance your meeting experience is Q&A, which allows you to manage questions from attendees and answer them in real time. In this article, you will learn what Q&A is, how to enable it in your meeting, how to download Q&A report from Teams meeting, and how to use it for insights and improvement.
how do i download q amp;a report from teams meeting
What is Q&A in Teams Meeting and Why You Need It
Q&A in Teams meeting is a feature that lets you create a separate feed for questions and answers during your meeting. It is best suited for meetings like town halls, webinars, all hands, and trainings, where presenters take questions from attendees and answer them in real time. As an organizer, you can choose to have a moderated or unmoderated Q&A, where you can review and publish or dismiss questions. You can also assign the role of co-organizer to someone in the meeting, who can help you moderate the Q&A. As an attendee, you can post, reply, and react to questions in the Q&A feed. You can also see the questions that have been published or dismissed by the organizers.
Benefits of Q&A in Teams Meeting
Q&A in Teams meeting has many benefits for both organizers and attendees, such as:
It is a more organized way of taking questions from the attendees, without interrupting the flow of the presentation or cluttering the meeting chat.
It helps you manage Q&A and user-level policies, such as enabling moderation, anonymous posts, replies, and more.
It allows attendees to engage with Q&A in the Teams meeting on Teams Desktop, Mobile and web.
It can be used before and after the meeting to engage attendees and continue the conversation long after the meeting is over.
It provides insights to understand attendee engagement through rich analytics.
How to Enable Q&A in Your Meeting
To enable Q&A in your meeting, you need to do it through Meeting options. You can do it from Outlook or Teams, before or during the meeting. Here are the steps:
From Outlook: Open a new calendar event. Select Meeting Options at the top of the window. Go to Enable Q&A and select the Yes toggle.
From Teams, before the meeting starts: Schedule a meeting and send it. Open the invite from your calendar and select Meeting options at the top. Go to Enable Q&A and select the Yes toggle.
From Teams, during the meeting: Select More actions at the top of the meeting window. Select Meeting options. Go to Enable Q&A and select the Yes toggle.
Note: Q&A must only be enabled through Meeting options. If you have used the Q&A app from the Teams app store, then remove the app and instead use Meeting options to enable Q&A.
How to Download Q&A Report from Teams Meeting
As an organizer or co-organizer, you can download a report of all the questions and answers that were posted in the Q&A feed during your meeting. You can do it during or after the meeting.
During the Meeting
To download Q&A report during the meeting, follow these steps:
Select More actions at the top of the meeting window.
Select Download attendance list.
Select Download report under Question & Answer report.
The report will be downloaded as a CSV file that contains information such as question ID, question text, question author name or ID (if anonymous), question timestamp, answer text (if any How do I publish or dismiss a question in Q&A?To publish or dismiss a question in Q&A, select More options under the question. Choose Publish to make the question visible to all attendees in Q&A feed. Choose Dismiss to remove the question from Q&A feed. You can also select Undo to reverse your action.
How do I assign a co-organizer for Q&A?To assign a co-organizer for Q&A, go to Meeting options before or during the meeting. Under Roles, select Co-organizer. Choose the person you want to assign as co-organizer from the list of attendees. The co-organizer will have the same permissions as you to manage and moderate Q&A.
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